diff --git a/content/coordination/onboarding/index.en.md b/content/coordination/onboarding/index.en.md index df8fd41..91d3be6 100644 --- a/content/coordination/onboarding/index.en.md +++ b/content/coordination/onboarding/index.en.md @@ -29,57 +29,69 @@ timely. - City/Region/Country where the meetup will be located - Name(s) of organiser(s) and their email address (to be added to - the organisers slack). + the the R-Ladies Community slack). -- Make a search on GitHub +- Open a new "new-chapter-setup" issue that will help you track the execution of the following instructions: + + - Make a search on GitHub ([https://github.com/rladies/rladies.github.io/tree/main/data/chapters](https://github.com/rladies/rladies.github.io/tree/main/data/chapters)) to make sure the city does not have a chapter yet. You can use CTRL+F to search using the city's name. -- If there is a chapter already, check the name of the organisers - match + - If there is a chapter already, check the name of the organisers match. -- Ask the person to confirm they identify as a woman or gender minority and are interested in the R programming language (just an ok, we are not collecting information). - -``` -For alignment with the R-Ladies mission, can you just write an ok as an answer to "Do you identify as a woman or gender minority, and are you interested in the R programming language?" (really just an ok, we're not collecting personal data!) -``` + - Ask the person to confirm they identify as a woman or gender minority and are interested in the R programming language (just an ok, we are not collecting information). For alignment with the R-Ladies mission, can you just write an ok as an answer to "Do you identify as a woman or gender minority, and are you interested in the R programming language?" (really just an ok, we're not collecting personal data!) -- If there is no chapter, check if there is a chapter nearby. If so, - put the person in contact with the new chapter. + - If there is no chapter, check if there is a chapter nearby. If so, inform the sender about it and put them in contact with the chapters organizers by adding the email address of the chapter as CC. -- If there is no local chapter yet: + - If there is no local chapter yet: - - We make sure it is a city using Google Maps + - We make sure it is a city using Google Maps - - We add the chapter to the chapter data (https://github.com/rladies/rladies.github.io/tree/main/data/chapters), only the info below - (no email address): + - We add the chapter to the chapter data (https://github.com/rladies/rladies.github.io/tree/main/data/chapters), only the info below + (no email address): - - City + - City - - Region (if relevant) + - Region (if relevant) - - Country + - Country - - Organisers + - Organisers - - Status = Prospective + - Status = Prospective -- Invite organisers to the organisers slack. + - Invite organisers to the R_Ladies Community Slack. + + - Invite organisers to the R-Ladies organisers Slack once they fill in the R-Ladies form. -- Send the prospective organiser an email with all the most important + - Send the prospective organiser an email with all the most important information and links (see [Appendix A](#appendix-a)) + - Post a message in the issue to request @rladies/email and @rladies/meetup-pro to create the chapter infrastructure. + + - Add prospective chapter to the current chapters on the website. + - **Other types of requests:** - People may ask to be added to the organiser slack, please check if their name is in the meetup list of co-organisers. If not, ask why. - - Change list of organisers :\ - Check and amend the list of organisers here:\ - Email the former organiser for confirmation (see [template B](#appendix-b)). - - - General information -\point them to the community slack and + - Onboard new organizers: + - Ensure you have received the email addresses of the new organizers + - Open a new "existing-chapter-update" issue to track the exectution of the following instructions: + - Send new organizers the R-Ladies Organizers form. + - Invite the new organizers to the R-Ladies Community Slack. + - Invite the new organizers to join the organizers' Slack workspace after they fill in the R-Ladies Organizers form. + - Post a message on the open issue to request the Meetup and Email teams to update the chapter infrastructure. + - Request the Website team to add the new organizers to the website. + - The [template B](#appendix-b) can be used as a response to this type of request. + + - Retire organizers: + - Request the Meetup team to change the status of co-organizers stepping down to members on Meetup. + - Update the chapter's information [on the website](https://github.com/rladies/rladies.github.io/tree/main/data/chapters) by moving the current organizers to the "former organizers" field. + + - General information -\point them to the Community Slack and meetup dashboard (see [template C](#appendix-c)) ## Appendix A @@ -149,14 +161,13 @@ we can add them to our records." Hi \<\\>, Thanks for sending through the updated list of organisers. I sent the -slack invites to the new organisers. +invites to the new organisers to join the R-Ladies Community Slack. We keep information about chapters and organisers on this list on GitHub: -https://github.com/rladies/starter-kit/blob/master/Current-Chapters.csv. +https://github.com/rladies/rladies.github.io/tree/main/data/chapters. -- Could you please send name and surname of the new organisers so that - I can update the chapter list? +- Could you please send the email addresses, names, and surnames of the new organizers so we can update the chapter list? - Could you also please confirm whether I should remove the following from the list of organisers?